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For instance, customer details, including what they owe you, can be viewed by clicking on Sales and then Customers. QuickBooks Desktop offers a multitude of ways to navigate, but the easiest way for beginners is through the home page. Vendor, customer, or employee details can be viewed by clicking on the appropriate tab while transactions can be initiated by clicking on the corresponding icon. The home page displays the most essential functions, including Vendors, Customers, Employees, and Banking.

Each function includes respective icons that allow you to access and perform certain transactions easily, such as Enter Bills for vendors, Create Invoices for customers, and Enter Time for employees.

If you need more personalized support for your bookkeeping, QuickBooks Online might be a better choice since you can subscribe to QuickBooks Live for support. Users needing professional bookkeeping assistance can purchase an add-on called QuickBooks Live Bookkeeping, which connects you to a team of certified bookkeeping professionals for real-time support through video chat. Your dedicated bookkeeper will manage your books and provide month-end reports.

It should be easy to find one in your area, especially now that many accountants and bookkeepers want to become a QuickBooks ProAdvisor. Both even give you access to many independent QuickBooks ProAdvisors whom you can hire to help you get started and keep things in order. Some complaints about QuickBooks Online include the inability to manage multiple companies in a single account and the lack of enhanced inventory features, such as assembly management. Meanwhile, QuickBooks Desktop gets more praise for strong functionality, such as inventory accounting, and the ability to generate advanced reports.

However, some are frustrated about its limited mobile app and high cost especially if payroll is included. Choose QuickBooks Online if most of your accounting duties are done remotely and you need a mobile app with a wide range of features. QuickBooks Online is also preferable if you have multiple people needing access to your books. QuickBooks Desktop is preferable for companies wanting the ability to manage their books without an internet connection.

QuickBooks Online is cheaper than QuickBooks Desktop if you have many employees who will be using the program. Yes, you can. Yes, you can, but the process is a bit tedious. For more insights, see our Zoho Books review. Check out our review of Lendio Accounting to learn more. However, for each QuickBooks Desktop plan, only one user is included, which means you have to pay a fee for each extra seat.

QuickBooks Online offers four plans, each with a set number of users while QuickBooks Desktop is available as a yearly subscription with an additional cost per user. If you prefer QuickBooks Desktop, read our comparison of QuickBooks Desktop products to help you pick the right solution.

For example, in Online Plus, you cannot compare estimated to actual project costs, whereas with Desktop Premier, you can compare your estimated costs to your actual expenses and revenue. Touch the graph above to interact Click on the graphs above to interact. A big advantage of QuickBooks Online vs Desktop is its calculation of sales tax based on the customer address, which is useful if you sell and ship products out of your state.

While both can manage inventory, QuickBooks Desktop takes it one step further by allowing you to create inventory assemblies, which is great for manufacturing companies. If you want to perform bookkeeping from anywhere, we strongly recommend QuickBooks Online. Its mobile app, which you can download on Google Play and the App Store, includes nearly all the features of the browser version, plus other functions like receipt capture and mileage tracking.

It made our list of the best mobile accounting apps. If you need more automation features through integration with third-party tools, QuickBooks Online is the clear choice as it connects to more than third-party integrations.

QuickBooks Desktop has only a few integrations available, and most are focused on ecommerce. Recently, it integrated with Webgility, an ecommerce bookkeeping provider, which boosts its inventory features across various platforms, like Amazon, WooCommerce, BigCommerce, and eBay.

QuickBooks Online is generally easier to use than QuickBooks Desktop as it has a more streamlined user interface. The copy will allow you to continue to work on transactions in the current period while your accountant makes adjustments to past periods. Learn more in our QuickBooks Accountant Desktop review. Customer, vendor, and account details can be viewed by clicking on the left menu bar. QuickBooks Desktop has a more dated user interface than some cloud-based products and requires prior accounting knowledge to get the most out of the product.

These are intended for Windows operating systems, but the company has separate software for Mac users, too. There are a variety of resources and community support online to guide you through setting up your QuickBooks account and navigating the software, regardless of which version you choose. Additionally, QuickBooks has a wide network of ProAdvisors — accountants who are certified in the software — who you can work with for professional assistance. Additionally, the desktop products are only available as annual subscriptions, making them a bigger commitment than QuickBooks Online.

The QuickBooks mobile app is also available for free and lets you manage your account on the go. QuickBooks Desktop is more limiting. You must purchase additional licenses if you want to access it on multiple computers. While you can add cloud access to QuickBooks Enterprise, it involves an additional fee. These include the ability to track raw materials and finished products and automate order management, among other functions. It also has barcode scanning capabilities, in which business owners can download the QuickBooks Desktop mobile app and use their mobile device as a scanner.

Time tracking. Inventory management. QuickBooks Desktop Enterprise. Most customizable,. Buy now. Up to 40 users. Powerful reports. Advanced inventory management. Project profitability. Cloud access option.

Customized access. Run payroll. Workflow automation. Dedicated account team. On-demand online training. Data restoration. Exclusive premium apps. E-commerce integration option. Salesforce CRM connector option. Work on any device For businesses looking to use flexible, comprehensive tools on the go, anytime, anywhere.

QuickBooks Online Plus. Bookkeeping and more. Comprehensive reports. Cash flow. Mileage tracking. QuickBooks Online Advanced. Most flexible. Up to 25 users. Business analytics with Excel. Employee expenses. Online Advanced desktop app. More QuickBooks Desktop products and services. QuickBooks Desktop Payroll Payroll is fully integrated in QuickBooks so you can quickly pay employees with checks, direct deposit, or both.

QuickBooks Desktop Payments Email invoices and accept online and mobile payments. Additional fees apply. Watch video What is the capacity of QuickBooks Premier Plus vs.

QuickBooks Desktop Enterprise? What are the system requirements for QuickBooks Desktop? Our cloud-based subscription services makes accounting easier with the freedom to work from any device — anytime, anywhere. Select Country. By accessing and using this page you agree to the Terms and Conditions. About cookies Manage cookies. Legal Privacy Security. QuickBooks Online review. QuickBooks Desktop review. Pricing comparison.

Feature comparison. The takeaway. QuickBooks Online Simple Start. QuickBooks Desktop Pro Plus. QuickBooks Online: Best for most small businesses. Starts at. Flexible cloud-based software. User limit built into each plan. Month-to-month payment subscriptions. Four easily scalable plans. QuickBooks Online features. QuickBooks Online pros and cons. Multiple plans to accommodate growing businesses.

Well-reviewed mobile accounting app. User-friendly web-based interface with low software learning curve. Higher starting price than some cloud-based accounting companies. Poor customer service reputation for Intuit generally. Expert Advice, Straight to Your Inbox. Gain confidence in your business future with our weekly simple solutions newsletter. QuickBooks Desktop: Best for industry-specific reporting. Dependable locally downloaded, desktop-based software.

Multiple software versions for different industries. Additional user fee. Extra fees for cloud hosting, data backups, and more. QuickBooks Desktop features. QuickBooks Desktop pros and cons. No internet connection required for some tasks and data access. Hundreds of industry-specific reports. Job costing and sales order generation. Just one plan for Mac users. Extra cost for key services. Very high learning curve for everyone except accountants.

Desktop pricing. QuickBooks Online plans and pricing.